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SCUSD Volunteer Process

How to Apply: New SCUSD Volunteer Process

Please note that the Santa Clara Unified School District (SCUSD) has updated its volunteer approval process. To chaperone these or any other events this year, please review and complete the following steps:

 

1. Complete Annual Mandated Reporter Training

  • Go to the Mandated Reporter training website, select Training at the top, and choose California.

  • Scroll down to the modules and select "Volunteers" (Please do NOT select "Volunteers - class").

  • Fee & Support: The state charges $10 for the certificate. If this is a financial burden, email Nelson Hunter at nhunter@scusd.net for alternative instructions.

 

2. Submit the Online Volunteer Application

  • Access the district Volunteer Application Form online.

  • Select Cabrillo Middle School under the Site/Department of Assignment drop-down menu.

  • You must upload the following 3 required documents directly to the application in order to submit it:

    • Government-issued photo ID (e.g., Driver's License)

    • Mandated Reporter digital certificate

    • Proof of TB clearance (skin test, blood test, chest X-ray, or TB Risk Assessment Form).

  • TB Expiration Note: TB clearances are valid for 4 years. If yours has expired, you must complete a new assessment. If you are unsure of your status or need a copy, check with the front office to view your records and take a photo to upload.

 

3. Get Fingerprinted (New Category B Volunteers Only)

  • Important: Please submit your online application before getting fingerprinted to prevent processing delays.

  • Print page 1 of the LiveScan form (this is linked on page 2 of the application or available in the front office).

  • Take the form to the Postal Annex at Santa Clara Town Center. The district covers the full cost at this location only.

  • Note: If you were fingerprinted as an SCUSD volunteer in a previous year, you do NOT need to repeat this step.

 

Reminders

  • Processing Time: As mentioned above, background checks take 2 to 4 weeks (or longer). Please submit your application immediately for our Fall events!

  • Approval Notification: You will receive an automated notification once your application is fully reviewed and cleared.